How to Check Which QuickBooks Desktop Version You're Using

QuickBooks is the most widely used accounting solutions for small and medium-sized businesses. If you are either a long-term or newly incorporated user, you would need to know the version of QuickBooks Desktop in use and the release to be on the update with the latest features, security patches, and bug fixes.

In this blog, we'll take you through the easy steps of how to check your QuickBooks Desktop version and release, so you're always in the know and get the most out of your software. Let's get started!

Why is it important to know your QuickBooks version and release?

Before we delve into how to check your QuickBooks version, it is good to understand why this is important:

●     Compatibility: Knowing your version helps you determine whether your current QuickBooks version is compatible with your operating system or other software.

●     Updates and Upgrades: Intuit regularly issues updates and new versions of QuickBooks Desktop. You should be aware of your version and release so that you're on the right track to apply any necessary updates or upgrades.

●     Troubleshooting: If there are technical problems, knowing the version and release helps the technical support team diagnose the problem more easily and faster.

How to Find the QuickBooks Desktop Version and Release

Step 1: Open QuickBooks Desktop

The first step in checking your QuickBooks Desktop version is to open the program. Double-click the QuickBooks icon on your desktop, or search for QuickBooks in your Start menu (for Windows) or Launchpad (for macOS).

Step 2: Open Product Information Window

Open QuickBooks and these are the steps to open product details:

For Windows Users

●     Click the "Help" menu located at the top part of the QuickBooks window.

●     Select "About QuickBooks" from the list displayed. A mini window will pop out indicating your version number, release, and edition

For Mac Users

●     In the menu bar at the top part of your screen, click on QuickBooks.

●     Select "About QuickBooks" from the dropdown menu. It should open a window with your version and release number for QuickBooks Desktop.

Step 3: Find the Version and Release Number

You will have two important items displayed in the "About QuickBooks" window:

●     Version Number This shows the major version, like QuickBooks Desktop 2024.

●     Release Number This shows which release of that version you are on, like R5, so you know the exact update or patch.

Example:

●     Version QuickBooks Desktop 2024

●     Release R5 Release 5

What to Do with This Information?

Once you have determined your version and release, you are ready to follow these steps:

●     Check for updates: Go to the official website of QuickBooks or look up the "Update QuickBooks" option under the "Help" menu to make sure you're updated to the most recent release. If you're in an older release, consider upgrading to get some of the newest features and security improvements.

●     Upgrade If Necessary: If you're using an older version (for instance, QuickBooks 2019 or previous), it may be time to upgrade to a newer version so that you can align with the additional tools and capabilities that QuickBooks is offering.

●     If you experience any problems, you can contact QuickBooks support with your version and release number.

How to Locate the Release Notes

Now that you have your QuickBooks version and release, you can go to Intuit's official website for more details about each of the releases. The release notes will detail new features, bugs fixed, security improvements, compatibility updates, among other things. These are great resources in helping you understand the changes made to each release, allowing you to maximize the new features and enhancements.

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